How to catalogue a jigsaw puzzle

Two puzzle boxes stacked on top of each other: Rachael Sarra's Diverse Women and Wim Delvoye's Cloaca jigsaw puzzle

It’s been a while since I catalogued much of anything, so it’s quite nice to be (intermittently) back in the office doing this work. I would have been happy enough dealing with the usual print monographs, but recently two jigsaw puzzles wound up on my desk: one featuring a beautiful contemporary Aboriginal artwork, Diverse Women, and the other featuring the infamous mechanical stomach at the Museum of Old and New Art (Mona), Cloaca Professional. My boss knows I love cataloguing weird stuff and also nobody else wanted to deal with these for some reason, so I volunteered to take one for the team.

The majority of our jigsaw puzzle collection, if it can really be called that, is either cartographic (map-based) or an added extra that came with a book. These two puzzles were neither of those things, so there wasn’t a whole lot of precedent in the collection for how best to process them. I had a peek at the OLAC guidelines but was hoping for something a bit more accessible, so I thought I might as well write it myself. Besides, when the next jigsaw inevitably winds up on my (or your) desk this way perhaps we’ll be a little bit consistent. (I also figured I could shoehorn this into this month’s GLAM Blog Club theme, ‘Discovery’.)

As always, these observations are all mine and not those of my employer. I swear I’m not writing blog posts on company time, honest.

Fixed fields

Fortunately someone scrounged up for me a cataloguing template for jigsaw puzzles. Unfortunately this template was really intended for map-based jigsaws, and as such was coded as a cartographic resource (‘m’ in LDR/08). In my mind regular jigsaws are realia, so I coded these records as such (‘r’ in LDR/08), taking out the map-specific fields as I went.

I learned that the 008 for cartographic resources has a specific byte for jigsaws (‘l’ in 008/73). The 008 for realia1, however, is less specific; I settled on coding these as ‘games’ (‘g’ in 008/23), which apparently includes puzzles. This seems an unfortunate gap, but I was unwilling to add a cartographic 006 field just for this one byte, as it has a negligible impact on discovery. Also neither of these things are maps.

Title and access points

Both puzzle boxes featured easily identifiable titles, recorded in a 245 as usual: $a Diverse women and $a Cloaca jigsaw puzzle.

Access points, however, were trickier. A quick Google for ‘Rachel Sarra diverse women’ only returned results that related to the puzzle, which implied that Diverse Women was primarily intended for release as a puzzle, and existed publicly only in this form. I contrasted this with Cloaca Professional, which was already well-known as a public artwork, and of which a photograph was used for the Cloaca jigsaw. Diverse Women artist Rachael Sarra was credited on the puzzle box (garnering a 245 $c); so was Cloaca Professional creator Wim Delvoye, but as that artwork’s creator, not of the puzzle itself.

This suggested to me that the Diverse Women jigsaw is a standalone work, while the Cloaca jigsaw is a derivative work of a different, pre-existing (art)work. I gave Rachael Sarra the 100 field (with the $e artist reationship designator) and was going to only give Wim Delvoye the 700 field (as part of a name/title authorised access point; that is, $a Delvoye, Wim, 1965- $t Cloaca professional), but after thinking about it for way too long I decided to give him the 100 field as well in his own right, to aid discovery of his works. For some reason I kept thinking I could only give him either the 100 or the 700, but not both? I don’t know why I thought that. Perhaps I was taught it at some point.

It’s important to remember that this kind of nuanced distinction is practically meaningless for modern-day search and retrieval, but cataloguers care quite deeply about this stuff because the MARC standard forces us to. I wish it weren’t necessary.

I also gave Mona a 710 added entry, as they were intellectually responsible for the puzzle’s production. I’ve never really understood why publishers don’t get 710 fields, or why the 260/264 $b isn’t routinely indexed. I feel like that would be a useful feature. Probably too useful, I suppose.

Descriptive cataloguing

A description of the box and its contents was added in a 300 contents field. Interestingly the Diverse Women puzzle has an ISBN (a use for which this persistent identifier was probably not designed), so it went in the 020 field as usual. I did wonder if there was a controlled vocabulary for the 020 $q but the Library of Congress MARC documentation said there wasn’t, so I just made something up. Nice to be able to do that in catalogue records occasionally.

Neither puzzle gave an age range, so I didn’t include a 521 Target Audience Note (though the difficulty of Cloaca in particular suggests these are aimed at adults). However, both puzzles included specific copyright statements, which I felt it important to reproduce in a grandly-named 542 Information Relating to Copyright Status Note.

Diverse Women came with a summary on the back of the box; the Cloaca jigsaw featured one on the Mona online shop, in their trademark irreverent style. Both were duly copied into the 520 summary field.

Subject cataloguing

I admit I was initially at a loss as to how to index these puzzles, especially the Cloaca puzzle. Just how does one represent ‘jigsaw puzzle of a photograph of a mechanical digestive system’ in LCSH? For better or worse I am paid to figure out these things, eventually settling on the delightful (and new to our catalogue) ‘Scatology in art’ for Cloaca, and ‘Jigsaw puzzle art’ for Diverse Women.

The Diverse Women puzzle was additionally indexed using an AIATSIS subject heading, in line with MPOW’s cataloguing policy for First Nations materials (it’s a great policy and your library should do this too). I tossed up whether to include a heading for the Goreng Goreng people, as the box notes that Rachel is a Goreng Goreng woman but the resource isn’t strictly about the Goreng Goreng. As a white woman I’m not the best person to be making that decision, but I also didn’t want to bother my Indigenous colleagues about every single little thing related to cataloguing Indigenous resources. I ultimately decided not to include the heading, choosing instead to fully transcribe the artist credits on the box in the 245 $c. if a future cataloguer disagrees, they can always add the heading in later.

The Library of Congress Genre/Form Terms vocabulary features the term ‘Jigsaw puzzles’, so that was included in a 655 field in each record. MPOW doesn’t routinely use the 380 Form of Work field and it’s not indexed in our system, but you could use this field instead if you prefer.

Sample records

These may or may not precisely match what’s on the ANBD, but should give you a pretty good idea of what goes where. (I reserve the right to edit these later and fix my inevitable errors, haha.)2

Puzzle 1: Diverse women / Rachael Sarra

=LDR  01351crm a2200277 i 4500
=001  8536424
=005  20200924170121.0
=008  200924s2020\\\\vrannn\\\\\\\\\\\\rneng\\
=020  \\$a9781741177480$qpuzzle box
=040  \\$aANL$beng$erda
=042  \\$aanuc
=043  \\$au-at---
=100  1\$aSarra, Rachael,$eartist.
=245  10$aDiverse women /$cartist: Rachael Sarra (Goreng Goreng).
=264  \1$a[Richmond, Victoria] :$bHardie Grant Travel,$c2020.
=264  \4$c©2020
=300  \\$a1 jigsaw puzzle (1000 pieces) :$bcardboard, colour ;$c69 x 49 cm, 
          in box 33 x 23 x 5 cm
=336  \\$athree-dimensional form$2rdacontent
=337  \\$aunmediated$2rdamedia
=338  \\$aobject$2rdacarrier
=500  \\$aTitle from box.
=520  \\$aThis artwork, titled Diverse Women, celebrates the energy flowing 
          through Aboriginal and Torres Strait Islander women of the past, 
          through to the present, and bubbling towards future generations 
          of tiddas (sisters). In Rachael's words, it 'celebrates the strength, 
          complexity and diversity of our women, while the harmonious contours 
          acknowledge the caring and nurturing nature of our women'.
=542  \\$fCopyright artwork © Rachael Sarra 2020 ; copyright concept and box design 
          © Hardie Grant Publishing 2020.
=650  \0$aJigsaw puzzle art$zAustralia.
=650  \0$aArt, Aboriginal Australian.
=650  \7$aArt - Mixed media.$2aiatsiss
=653  \\$aAustralian
=655  \7$aJigsaw puzzles.$2lcgft

Puzzle 2: Cloaca jigsaw puzzle

=LDR  01142crm a2200265 i 4500
=001  8536430
=005  20200925173602.0
=008  200924s2020\\\\tmannn\\\\\\\\\\\\rneng\\
=040  \\$aANL$beng$erda
=042  \\$aanuc
=043  \\$au-at-tm
=100  1\$aDelvoye, Wim, $d1965-$eartist.
=245  10$aCloaca jigsaw puzzle.
=264  \1$a[Berriedale, Tasmania] :$bMuseum of Old and New Art,$c2020.
=264  \4$c©2020
=300  \\$a1 jigsaw puzzle (1000 pieces) :$bcardboard, colour ;$c74 x 59 cm, 
          in box 35 x 22 x 5 cm
=336  \\$athree-dimensional form$2rdacontent
=337  \\$aunmediated$2rdamedia
=338  \\$aobject$2rdacarrier
=500  \\$aTitle from box.
=520  \\$aThe joy of puzzles is universal. So is the joy of poo. So we've brought them 
          together in joyful, crappy unison: Wim Delvoye's Cloaca Professional, aka 
          Mona's shit machine, rendered at long last in jigsaw form. 1000 pieces, 
          mostly black, takes weeks to complete-gird your posterior and settle in for 
          the long haul.
=542  \\$f© Wim Delvoye.
=650  \0$aScatology in art.
=653  \\$aAustralian
=655  \7$aJigsaw puzzles.$2lcgft
=700  1\$ibased on (work):$aDelvoye, Wim, 1965-$tCloaca professional.
=710  2\$aMuseum of Old and New Art (Tas.)

  1. Strictly speaking this is the Visual Materials 008, but it covers realia too. 
  2. You may notice, as I belatedly did, that Libraries Tasmania also have a copy of the Cloaca jigsaw puzzle. They did things slightly differently to me (and may have convinced me to give Wim Delvoye the 100 field) but life would be boring if we all catalogued the same way :) 

How to catalogue a beer can

Stout is an optimal accompaniment to cataloguing. (Photograph by the author)

Documentary heritage is far more than just books. Working in a local history library, I come across a wide variety of items that help record the history and culture of my town. We tend not to collect realia (the local museum takes care of that) but occasionally some items are too good to pass up. Like a selection of beer cans and beer bottles! Craft breweries have really taken off here over the last few years, and there’s no better way to record that heritage than with the cans and bottles themselves.

No taxpayer money was spent on our beer collection—I personally drank every drop from these cans and bottles in order to catalogue them. How I suffer for my art.

This guide shares a few similarities with my recent post on cataloguing board games. Again, I’m assuming a basic familiarity with MARC, RDA, and the principles of cataloguing. This is also not an exhaustive, official, top-cataloguing-body-sanctioned guide. It’s simply how I would do it, and your mileage may vary. I hope you find it useful!

Fixed fields

For my collection of beer cans, I decided not to create a MARC record for each individual can in the interests of time and usability. So I’ll need a collection-level record for this group of objects that I, the cataloguer, have brought together. I’ve chosen to create one record for each brewery. Leader/07 is ‘r’ for realia (or ‘Three-dimensional artifact or naturally occurring object’ if you want to get personal) and Leader/08 is ‘c’ for collection. If I decided to create item-level records instead, I would use the far more common ‘m’ for monograph/item.

The 008 field uses the Visual Materials specifications. The important field here is 008/33 Type of Visual Material, which again is ‘r’ for realia. Code the date, government publication, etc fields as appropriate. Most other fields will either be blank or ‘n’ for not applicable. You can code 008/22 Target Audience as ‘e’ for Adult if you want a laugh, but I don’t think simply viewing an empty beer can is innately harmful to children, so feel free to leave that one blank if you wish.

Access points and title

Generally-speaking, collection-level records don’t come with a ready-made title, so be prepared to invent one. Something along the lines of ‘[brewery name] can and bottle collection’ is appropriate.

I thought long and hard about whether to use the brewery as a 110 or 710 (i.e. main or added entry), considering the collection is made up for cataloguing convenience. In the end, I figured the brewery is responsible for both the content of the resource (the beer) and its manifestation as a physical object (the can), so I decided to give the brewery the 110 and use the relator term $e creator (because $e manufacturer wasn’t quite right). There’s probably something in the RDA Toolkit about this, but I don’t have access to it so I didn’t read it! If you feel a 710 would be more appropriate, or if you want to slide into my Twitter DMs and tell me I’m totally wrong about access points, go right ahead 🙂 NB: This does not negate the need for a suitably descriptive collection title.

If using item-level records, put the beer’s name (if it has one) in 245 $a and the variety in 245 $b, as in 245 $a Forty acres : $b pale ale. If the beer doesn’t have a specific name, put the variety in 245 $a. This is another reason to use the brewery as the main entry, as the authorised access point will then include the brewery: $a Frogstomp Brewers. $t Imperial stout.

Optionally, you could create a 490/830 series entry, if you expect to have multiple collections of this type and feel it would be useful to bring them all together. Suggestions include ‘[library name] beer can and bottle collection’ or ‘Breweries of [place] realia collection’.

Descriptive cataloguing

This is where the fun happens! You’ll want to be as descriptive and detailed as possible, given that these beer cans and bottles may well be unique to your library.

Start off by describing the cans in a 300: how many you have, what they look like, and how big they are. For example: $a [number] cans : $b various colours, $c 7 cm diameter x 13 cm.

While I am usually the sort of cataloguer who hates using 500 General Note fields, for special collections like these 500s are where it’s at. All the interesting little details will go here: things like additional can or bottle text (that isn’t clearly a title or variety), logos, motifs or other graphic design elements, and/or a short blurb about the collection itself.

Record the beers’ titles and varieties in a 505 Contents Note, like a table of contents. If it’s useful, consider including the colour or other identifying detail of the can or bottle in square brackets (to clarify that this information is not derived from transcribing the can itself).

As mentioned above, the brewery produces both the beer and the cans, so record details of manufacture in 264 #3, much like you would the publisher of a book.

If I were feeling cheeky, I might consider a 541 Immediate Source of Acquisition Note, if only so I could record 541 0# $a Cataloguer's fridge $c donated privately after responsible drinking. (Probably a good idea to keep in-jokes of this kind for your local system, not the union catalogue.)

Use the 336 Content Type / 337 Media Type / 338 Carrier Type combo of ‘three-dimensional form’ / ‘unmediated’ / ‘object’, respectively, and a 043 geographic indicator if appropriate.

Subject indexing

You’ll almost certainly be including one or both of the topical terms Beer bottles and Beer cans. For these, you’ll need to include the form subdivision $v Specimens at the end of the string. Geographic subdivision is optional.
For example: 650 #0 $a Beer cans [$z Queensland $z Townsville] $v Specimens.
I would also recommend Breweries and Beer industry as a catch all, with geographic subdivision recommended. (I’m including both with an eye to broadening our collection to include distilleries of various kinds, where it would be helpful to disambiguate, say, Distilleries and Gin industry. Feel free to leave out the industry heading if you don’t feel it’s relevant to your needs.)

I really wanted to use a genre heading of some kind. Fortunately Getty’s Art and Architecture Thesaurus provides the terms Aluminum cans and Bottles. Sadly there is no narrower ‘beer bottle’ term (for a usage example, see this item from the Scott Polar Research Institute).


NB: these are fictional entities and collections, do not search the ANBD, do not pass go, do not collect $200

Collection-level record

000 01078nrc a2200265 i 4500
008 171003s2017    neannn e          rneng d
040 ## $a ABCD $b eng $e rda
043 ## $a u-at-ne
110 2# $a Three Cheers Brewing Company $e creator
245 10 $a Three Cheers Brewing Co can collection.
264 #3 $a Gosford, N.S.W. : $b Three Cheers Brewing Company, $c 2017.
300 ## $a 3 aluminium cans : $b chiefly silver with coloured elements ; 
       $c cylindrical, 7 cm diameter x 13 cm each.
336 ## $a three-dimensional form $b tdf $2 rdacontent
337 ## $a unmediated $b u $2 rdamedia
338 ## $a object $b nr $2 rdacarrier
490 1# $a Breweries of the Central Coast realia collection.
500 ## $a Title devised by cataloguer.
500 ## $a Collection of empty beer cans from Gosford-based brewery 
          Three Cheers.
500 ## $a "Proudly brewed in Gosford"--can.
505 0# $a Forty acres : pale ale [red can] -- 
          The penguin : cool lager [blue can] -- 
          Riptide : IPA [green can].
541 0# $a Cataloguer's fridge 
       $c donated privately after responsible drinking.
650 #0 $a Beer industry $z New South Wales $z Central Coast
650 #0 $a Breweries $z New South Wales $z Central Coast
650 #0 $a Beer cans $v Specimens.
655 #7 $a Aluminum cans. $2 aat
830 #0 $a Breweries of the Central Coast realia collection.

Item-level record

000 01078nrm a2200265 i 4500
008 171003s2017    neannn e          rneng d
040 ## $a ABCD $b eng $e rda
043 ## $a u-at-ne
110 2# $a Frogstomp Brewers $e creator
245 10 $a Imperial stout / $c Frogstomp Brewers.
264 #3 $a Gosford, N.S.W. : $b Frogstomp Brewers, $c 2017.
300 ## $a 1 glass bottle : $b brown with purple label and grey motifs ; 
       $c cylindrical, 6 cm diameter x 23 cm.
336 ## $a three-dimensional form $b tdf $2 rdacontent
337 ## $a unmediated $b u $2 rdamedia
338 ## $a object $b nr $2 rdacarrier
490 1# $a Breweries of the Central Coast realia collection.
500 ## $a From a collection of empty beer bottles from Gosford-based brewery 
          Frogstomp Brewers.
500 ## $a "Darker than midnight"--label on neck of bottle.
541 0# $a Cataloguer's fridge 
       $c donated privately after responsible drinking.
650 #0 $a Beer industry $z New South Wales $z Central Coast
650 #0 $a Breweries $z New South Wales $z Central Coast
650 #0 $a Beer bottles $v Specimens.
655 #7 $a Bottles. $2 aat
830 #0 $a Breweries of the Central Coast realia collection.