How to catalogue a beer can

Stout is an optimal accompaniment to cataloguing. (Photograph by the author)

Documentary heritage is far more than just books. Working in a local history library, I come across a wide variety of items that help record the history and culture of my town. We tend not to collect realia (the local museum takes care of that) but occasionally some items are too good to pass up. Like a selection of beer cans and beer bottles! Craft breweries have really taken off here over the last few years, and there’s no better way to record that heritage than with the cans and bottles themselves.

No taxpayer money was spent on our beer collection—I personally drank every drop from these cans and bottles in order to catalogue them. How I suffer for my art.

This guide shares a few similarities with my recent post on cataloguing board games. Again, I’m assuming a basic familiarity with MARC, RDA, and the principles of cataloguing. This is also not an exhaustive, official, top-cataloguing-body-sanctioned guide. It’s simply how I would do it, and your mileage may vary. I hope you find it useful!

Fixed fields

For my collection of beer cans, I decided not to create a MARC record for each individual can in the interests of time and usability. So I’ll need a collection-level record for this group of objects that I, the cataloguer, have brought together. I’ve chosen to create one record for each brewery. Leader/07 is ‘r’ for realia (or ‘Three-dimensional artifact or naturally occurring object’ if you want to get personal) and Leader/08 is ‘c’ for collection. If I decided to create item-level records instead, I would use the far more common ‘m’ for monograph/item.

The 008 field uses the Visual Materials specifications. The important field here is 008/33 Type of Visual Material, which again is ‘r’ for realia. Code the date, government publication, etc fields as appropriate. Most other fields will either be blank or ‘n’ for not applicable. You can code 008/22 Target Audience as ‘e’ for Adult if you want a laugh, but I don’t think simply viewing an empty beer can is innately harmful to children, so feel free to leave that one blank if you wish.

Access points and title

Generally-speaking, collection-level records don’t come with a ready-made title, so be prepared to invent one. Something along the lines of ‘[brewery name] can and bottle collection’ is appropriate.

I thought long and hard about whether to use the brewery as a 110 or 710 (i.e. main or added entry), considering the collection is made up for cataloguing convenience. In the end, I figured the brewery is responsible for both the content of the resource (the beer) and its manifestation as a physical object (the can), so I decided to give the brewery the 110 and use the relator term $e creator (because $e manufacturer wasn’t quite right). There’s probably something in the RDA Toolkit about this, but I don’t have access to it so I didn’t read it! If you feel a 710 would be more appropriate, or if you want to slide into my Twitter DMs and tell me I’m totally wrong about access points, go right ahead 🙂 NB: This does not negate the need for a suitably descriptive collection title.

If using item-level records, put the beer’s name (if it has one) in 245 $a and the variety in 245 $b, as in 245 $a Forty acres : $b pale ale. If the beer doesn’t have a specific name, put the variety in 245 $a. This is another reason to use the brewery as the main entry, as the authorised access point will then include the brewery: $a Frogstomp Brewers. $t Imperial stout.

Optionally, you could create a 490/830 series entry, if you expect to have multiple collections of this type and feel it would be useful to bring them all together. Suggestions include ‘[library name] beer can and bottle collection’ or ‘Breweries of [place] realia collection’.

Descriptive cataloguing

This is where the fun happens! You’ll want to be as descriptive and detailed as possible, given that these beer cans and bottles may well be unique to your library.

Start off by describing the cans in a 300: how many you have, what they look like, and how big they are. For example: $a [number] cans : $b various colours, $c 7 cm diameter x 13 cm.

While I am usually the sort of cataloguer who hates using 500 General Note fields, for special collections like these 500s are where it’s at. All the interesting little details will go here: things like additional can or bottle text (that isn’t clearly a title or variety), logos, motifs or other graphic design elements, and/or a short blurb about the collection itself.

Record the beers’ titles and varieties in a 505 Contents Note, like a table of contents. If it’s useful, consider including the colour or other identifying detail of the can or bottle in square brackets (to clarify that this information is not derived from transcribing the can itself).

As mentioned above, the brewery produces both the beer and the cans, so record details of manufacture in 264 #3, much like you would the publisher of a book.

If I were feeling cheeky, I might consider a 541 Immediate Source of Acquisition Note, if only so I could record 541 0# $a Cataloguer's fridge $c donated privately after responsible drinking. (Probably a good idea to keep in-jokes of this kind for your local system, not the union catalogue.)

Use the 336 Content Type / 337 Media Type / 338 Carrier Type combo of ‘three-dimensional form’ / ‘unmediated’ / ‘object’, respectively, and a 043 geographic indicator if appropriate.

Subject indexing

You’ll almost certainly be including one or both of the topical terms Beer bottles and Beer cans. For these, you’ll need to include the form subdivision $v Specimens at the end of the string. Geographic subdivision is optional.
For example: 650 #0 $a Beer cans [$z Queensland $z Townsville] $v Specimens.
I would also recommend Breweries and Beer industry as a catch all, with geographic subdivision recommended. (I’m including both with an eye to broadening our collection to include distilleries of various kinds, where it would be helpful to disambiguate, say, Distilleries and Gin industry. Feel free to leave out the industry heading if you don’t feel it’s relevant to your needs.)

I really wanted to use a genre heading of some kind. Fortunately Getty’s Art and Architecture Thesaurus provides the terms Aluminum cans and Bottles. Sadly there is no narrower ‘beer bottle’ term (for a usage example, see this item from the Scott Polar Research Institute).

Examples

NB: these are fictional entities and collections, do not search the ANBD, do not pass go, do not collect $200

Collection-level record

000 01078nrc a2200265 i 4500
008 171003s2017    neannn e          rneng d
040 ## $a ABCD $b eng $e rda
043 ## $a u-at-ne
110 2# $a Three Cheers Brewing Company $e creator
245 10 $a Three Cheers Brewing Co can collection.
264 #3 $a Gosford, N.S.W. $b Three Cheers Brewing Company $c 2017.
300 ## $a 3 aluminium cans : $b chiefly silver with coloured elements ; 
       $c cylindrical, 7 cm diameter x 13 cm each.
336 ## $a three-dimensional form $b tdf $2 rdacontent
337 ## $a unmediated $b u $2 rdamedia
338 ## $a object $b nr $2 rdacarrier
490 1# $a Breweries of the Central Coast realia collection.
500 ## $a Title devised by cataloguer.
500 ## $a Collection of empty beer cans from Gosford-based brewery 
          Three Cheers.
500 ## $a "Proudly brewed in Gosford"--can.
505 0# $a Forty acres : pale ale [red can] -- 
          The penguin: cool lager [blue can] -- 
          Riptide : IPA [green can].
541 0# $a Cataloguer's fridge 
       $c donated privately after responsible drinking.
650 #0 $a Beer industry $z New South Wales $z Central Coast
650 #0 $a Breweries $z New South Wales $z Central Coast
650 #0 $a Beer cans $v Specimens.
655 #7 $a Aluminum cans. $2 aat
830 #0 $a Breweries of the Central Coast realia collection.

Item-level record

000 01078nrm a2200265 i 4500
008 171003s2017    neannn e          rneng d
040 ## $a ABCD $b eng $e rda
043 ## $a u-at-ne
110 2# $a Frogstomp Brewers $e creator
245 10 $a Imperial stout / $c Frogstomp Brewers.
264 #3 $a Gosford, N.S.W. $b Frogstomp Brewers $c 2017.
300 ## $a 1 glass bottle : $b brown with purple label and grey motifs ; 
       $c cylindrical, 6 cm diameter x 23 cm.
336 ## $a three-dimensional form $b tdf $2 rdacontent
337 ## $a unmediated $b u $2 rdamedia
338 ## $a object $b nr $2 rdacarrier
490 1# $a Breweries of the Central Coast realia collection.
500 ## $a From a collection of empty beer bottles from Gosford-based brewery 
          Frogstomp Brewers.
500 ## $a "Darker than midnight"--label on neck of bottle.
541 0# $a Cataloguer's fridge 
       $c donated privately after responsible drinking.
650 #0 $a Beer industry $z New South Wales $z Central Coast
650 #0 $a Breweries $z New South Wales $z Central Coast
650 #0 $a Beer bottles $v Specimens.
655 #7 $a Bottles. $2 aat
830 #0 $a Breweries of the Central Coast realia collection.

Cataloguing tabletop games: an introduction

A closeup of the Settlers of Catan board. (Picture courtesy CatanShop.com)

In my apparent capacity as Oz library twitter’s Resident Cataloguing Boffin™, I was recently asked if I had any thoughts on cataloguing tabletop games. My first thought was ‘A tabletop game about cataloguing? That’s the nerdiest thing I’ve ever heard (and I’ve played the Wikipedia card game1)! Also, sign me the hell up!’ My second thought was ‘Oh, right, metadata about tabletop games. Actually, you know what, I know nothing about this.’ Naturally, my third thought was ‘But I will find out!’

This post is not a professional guide to best-practice tabletop game cataloguing, rather a collection of stray thoughts with a couple of sample records at the end. I’m trying to get out of the habit of needing to write absolutely perfect blog posts—often a work in progress is good enough!

NB: I’m assuming that if you’re interested in this post, you probably have at least a basic understanding of how MARC works, such as fields for authors, titles and publishers. Therefore I’m focussing on aspects of tabletop game cataloguing that differ from your standard books / serials / online resources dealio.

As it turns out, most of the literature on games cataloguing relates to video games. OLAC has produced an excellent guide to video game cataloguing, which I highly recommend if you’re in need of guidance. For tabletop games specifically, however, the pickings are a lot thinner. Slouski et al. say as much in their EBLIP article.2

Descriptive cataloguing

The most important field in a tabletop game record is the 300 field. Here is where the physical components of the game are recorded in detail: boards, pieces, dice, cards, everything.

Ideally there would be defined MARC fields for game duration and number of players, but there aren’t, so they get thrown in a 500 field. (This is the sort of thing where a dedicated schema for games would be really handy. I know there’s a schema for video games3, but again, not much for physical games. If anyone’s got plans to invent one, I’m super interested!)

If the game publisher has a specific internal catalogue number for the game, record it in 028, along with a designator: 028 50 $a 3061 $b Mayfair Games

In a bygone age, I might fret about assigning a 100/110 (main author) field at all, considering games are almost always better known by their title than the name of their creator. Fortunately we live in a more enlightened age where the dictionary catalogue is dead, long live keyword search, so I’m not worrying about a game’s authorised access point potentially being a little obscure.

Content, media, carrier types

McGrath suggests using 336 ## $a tactile three-dimensional form solely for objects intended exclusively to be perceived through touch, and items with some visual content.4 This would be used in conjunction with 337 ## $a unmediated and 338 ## $a object. In addition to these fields, I’ve seen 380 ## $a Board game5 suggested in accordance with RDA 6.3. I can see the point for items of realia without appropriate genre/form terms, but considering a 380 in many instances would duplicate a 655 I’m not sure I’d bother, to be honest. Your mileage may vary.

Subject indexing

LCSH doesn’t make this easy for cataloguers, either. Would you believe there is no accepted form subdivision for board or tabletop games? There’s one for computer games: sensibly enough, it’s $v Computer games. I’ve seen $x Games used a bit, but this isn’t a valid heading for tabletop games (for one thing, that’s a topical subdivision, not a form one).

In the meantime, in accordance with my penchant for pragmatic cataloguing, I’m going to go ahead and invent my own subdivision! If your library is a stickler for LC rules, perhaps don’t try this at home, but maybe someone will suggest this subdivision to LC. (Also, if you’re contributing records to OCLC, Libraries Australia or other union catalogue, definitely don’t try this at home, or the software will convert it to the above-mentioned $x Games invalid subdivision.)6 I’ll be using $v Games, in conjunction with the existing genre/form terms 655 #7 $a Board games and 655 #7 $a Puzzles and games.7 If the difference between these two genre terms is not meaningful to your users, feel free to choose one or the other for local use.

Personally, I’m not wild about the topic/genre crossover in LCSH; that is, I would personally prefer a heading like 650 #0 $a Logic puzzles to feature items about logic puzzles, rather than items that are logic puzzles. But maybe that’s what users want. I could be totally off base with this. Let me know!

Sample record 1: Settlers of Catan

The below example is adapted from Libraries Australia record 59644071, itself likely imported from another union catalogue and created by an unknown library. I was going to catalogue this from scratch but discovered someone else had done the hard yards for me 🙂 The copy record is surprisingly good, I’ve only needed to make a few adjustments.

000 01765crm a2200397 i 4500
005 20170306145003.0
008 121024s2012    ilu||| g          gneng d
020 ## $a 1569052018
020 ## $a 9781569052013
028 50 $a 3061 $b Mayfair Games
040 ## $a ABCD $b eng $e RDA
082 04 $a 794 $2 23
100 1# $a Teuber, Klaus, $d 1952-, $e designer.
245 14 $a The settlers of Catan / $c Klaus Teuber.
246 30 $a Catan.
264 #1 $a Skokie, IL : $b Mayfair Games, $c [2012]
300 ## $a 1 game (19 terrain hexes, 6 sea frame pieces, 9 harbor pieces, 18 circular
    number tokens, 95 resource cards, 25 development cards, 4 building cost cards,
    2 special cards, 16 cities, 20 settlements, 60 roads, 2 dice, 1 robber),
    1 game rules and almanac booklet : $b cardboard, wood ; $c box 24 x 30 x 8 cm.
336 ## $a three-dimensional form $b tdf $2 rdacontent
337 ## $a unmediated $b n $2 rdamedia
338 ## $a object $b nr $2 rdacarrier
500 ## $a For 3-4 players.
500 ## $a Duration of play: 60 minutes.
500 ## $a Detailed description of contents on box.
520 ## $a Summary: "In The Settlers of Catan you control a group of settlers trying to
    tame the wilds on the remote but rich island of Catan. Start by revealing 
    Catan's many harbors and regions: plains, meadows, mountains, hills, forests
    & desert. The random mix creates a different board for virtually every 
    game"--Container.
521 ## $a Ages 10 and up.
650 #0 $a Competition $v Games.
650 #0 $a Natural resources $v Games.
650 #0 $a Colonists $v Games.
655 #7 $a Board games. $2 lcgft
710 2# $a Mayfair Games Inc. $e publisher.

Sample record 2: Tantrix

The below example is adapted from Libraries Australia record 41011711, which looks to have been imported from OCLC. The original was an AACR2 record and in worse shape, so I’ve upgraded it to RDA. (Apropos of nothing, this is a great game.)

000 01592crm a2200349 a 4500
005 20160113135201.0
008 060612m19912003nz |||            gneng d
040 ## $a ABCS $b eng $e RDA
082 04 $a 794 $2 23
100 1# $a McManaway, Mike. $e designer
245 10 $a Tantrix / $c created by Mike McManaway.
250 ## $a 8th edition.
264 #1 $a New Zealand : $b Tantrix Games International, $c c1991-2003.
300 ## $a 1 game (56 bakelite tiles) ; $c in plastic hexagonal travel bag, approx 
    16 x 16 x 4 cm + $e Instruction booklet, (48 pages : illustrations ; 13 cm)
336 ## $a three-dimensional form $b tdf $2 rdacontent
337 ## $a unmediated $b n $2 rdamedia
338 ## $a object $b nr $2 rdacarrier
500 ## $a "Tantrix was invented [in 1987] by Mike McManaway...This 8th edition 
    now includes contributions from all over the world." -- booklet, page 4.
500 ## $a For 2-4 players.
520 ## $a The game consists of 56 Bakelite tiles with painted links of red, green, 
    blue, and yellow. Each tile is unique, and with all the tiles you can play 
    both the solitaire puzzles and the multiplayer game. The Tantrix game 
    includes 25 Tantrix puzzles and a strategy game.
650 #0 $a Mathematical recreations $v Games.
650 #0 $a Logic, Symbolic and mathematical $v Games.
650 #0 $a Logic puzzles.
650 #0 $a Educational games $x Study and teaching (primary).
655 #7 $a Puzzles and games. $2 lcgft
710 2# $a Tantrix Games Australia. $e publisher

Final comments

I hope someone out there finds this post helpful 🙂 With libraries diversifying their collections to appeal to a broader cross-section of their userbase, non-traditional items like board games may become more integral to a library service. It’s all well and good to acquire cool things like these, but if your users can’t find them, they may as well be hidden entirely. I’m also very interested in any comments or suggestions you may have: drop me a line on Twitter @lissertations or by email (hello AT lissertations DOT net).

Thanks for reading, and happy cataloguing!


  1. I’d just like to point out how stupendously difficult this thing is to google. I don’t often wish the internet had a left-aligned browse search, but today I did. 
  2. Slobuski, T., Robson, D., & Bentley, P. (2017). Arranging the Pieces: A Survey of Library Practices Related to a Tabletop Game Collection. Evidence Based Library and Information Practice, 12(1), 2. http://dx.doi.org/10.18438/b84c96 
  3. Lee, J.H., Perti, A., & Clarke, R.I. (2014). UW/SIMM Video Game Metadata Schema
    Version 2.0.
    Retrieved from http://gamer.ischool.uw.edu/official_release/ 
  4. McGrath, K. (2012). Cataloging Three Dimensional Objects and Kits with RDA. Slides accompanying a talk delivered March 28, 2012. Retrieved from http://downloads.alcts.ala.org/ce/03282012_RDA_3D_Kits_Slides.pdf 
  5. McGrath, op. cit., slide 63 
  6. Many thanks to Netanel Ganin for making this excellent point on Twitter. 
  7. It’s worth noting that 655 #7 $a Board games was only added to LCGFT in June this year (at Netanel’s suggestion, cheers!), and isn’t yet listed on the Free LCGFT on LC’s website. It was seemingly extensively used as a genre/form term for years before that, though.